OFFICE ASSISTANT OPT 1 - Mailroom [United States]

 

Agency : Illinois State Police
Closing Date/Time: 06/09/2023
Salary: $3196-$4235, anticipated starting salary $3196/ CBA applies
Job Type: Salaried Full Time

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County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number

27539

Resumes are recommended to be uploaded to your profile/attached to the application. Please upload transcripts to your application.

Position Overview

Under general direction of the Central Printing Section Supervisor, serves as the Agency's mailroom coordinator, directing and scheduling all mail-messenger service within the Department. Maintains detailed records of expenditures by Division, Bureau, and Section on U.S. Mail and United Parcel shipments to the Department.

Job Responsibilities

40% 1. Serves as the Agency mailroom coordinator; Directs and schedules all mail-messenger service within the Department.

• Receives and sorts all incoming and outgoing mail including confidential files and correspondence and printed material for the Department.
• Makes deliveries/pickups for Firearms Services Bureau, Sex Offender Unit, Director's Office, Shared Services, and Comptroller's Office.

30% 2. Utilizes electronic postage equipment to weigh and apply proper postage for statewide, out-of state, and foreign mailings.

• Prepares and wraps packages for mailing.
• Picks up department payrolls from Comptroller's Office on a weekly basis and prepares them for mailing utilizing an envelope inserter.

20% 3. Maintains detailed records of expenditures by Division, Bureau, and Section on U.S. Mail and United Parcel shipments to the Department.

• Prepares fiscal reports daily, monthly, and yearly from postage machines determining usage by accounts and mail volume.
• Keeps records and reports on pre-sort mail.
• Provides information used to prepare annual operating budget for operating materials used by the mail room and United Parcel costs for the Department.

5% 4. Authorizes repairs and service work needed on all mail room equipment.

• Operates and drives Mail Room delivery van and two and four-wheel hand trucks.
• Lift and move trays weighing up to 70 pounds.
• Keeps up to date on state-of-the-art mail room equipment for possible future upgrades.
• Schedules oil changes and maintains adequate fuel level of mail delivery van.
• Reports mechanical malfunctions to supervisor.

5% 5. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerate above.

Minimum Requirements

Requires knowledge, skill and mental development equivalent to completion of high school and one year of related office experience.

Preferred Qualifications

1. One (1) year experience using grammar, spelling and punctuation.
2. One (1) year experience using basic mathematics.
3. One (1) year experience following oral and/or written instructions.
4. One (1) year experience operating various mail processing and record keeping equipment including personal computer, UPS computer, and postage machine and perform routine maintenance.

Conditions of Employment

1. Requires the ability to pass the Illinois State Police background investigation.
2. Requires the ability to pass drug testing.
3. Required to be fingerprinted.
4. Requires a valid driver's license
5. Requires ability to lift upwards of 70lbs.
6. Requires ability to operate 2-wheel and 4-wheel carts.

Work Hours: 8:30AM-5:00PM, M-F
Work Location: 801 S 7th St Springfield, IL 62703-2487
Agency Contact: ISP.JobPostings@illinois.gov

Job Family: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

About the Agency
The Illinois State Police strives for excellence seeking to be one of the premier policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

State employees wishing to transfer shall submit a Transfer Request form to the Agency Contact listed above during the posting period.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

ISP IS A DRUG FREE WORK PLACE.

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