Job Summary Admin Executive is responsible to ensure smooth operational of Admin Department and and executing day-to-day activities. He also responsible in oversee lower level of Admin employees. Job Responsibilities Dispatch & Mailing - Supervise and monitor the dispatchers. - Monitor and ensures the franking machine is working well and maintenance of the machine is done as per schedule, including credit top up and etc. - Ensure that all receiving and sending parcel, letters, documents and goods are recorded and completely done. - Ensure that all claims for dispatch, including petrol, car, tolls are processed accordingly. Fleet & Transportation - Supervise and monitor the drivers. - Responsible and monitor for the College motor vehicles’ maintenance & repairs. - Manage car and driver request for any trips, including preparing a weekly driver schedule. - Renew any licenses, insurance, road tax for all vehicles. Building & Facilities - Manage any booking or request to use the facilities. - Manage to record and update any assets list in accommodations, tenants list and other related data about the building and facilities. - Ensure the preservation of the building condition, including doing regular inspections. - Manage any relocation, building emptying, changing tenants, handover and clearance of the building and facilities. Special Task & Event - Responsible to do planning, itinerary and works delegation for any events. - Set up and prepare with other department’s help to held the events. - Ensure the events running smoothly as per plan. - Coordinate & communicate with other departments. Agencies and government bodies. - Undertakes any other duties as directed by the management. Main Services - Supervise and monitor the workers & service. - Liaise and communicate with the contractors to discuss any problem, planning and any actions to be done. - Ensure all services are completely done as per terms and scope of services in the contract, including receiving the correspondence and complaints, and solve the issues. - Doing regular inspection of the services, together yearly assessment to the contractor. - Record and manage the filings of all data, payment, issues, complaints or report made by other staff, students and departments. Tendering processes - Handle tendering processes completely from RFP until awarding contract. Annual Operating Plan (AOP) - Planning & Drafting the AOP for Administration Department. Job Requirement - at least Bachelor Degree in Administration or any related qualifications and/or commensurate with working experience - Possess at least 3 years of experience in working at a boarding school setting. - Possess a HSE certification is an added advantages - Able to write and speak in English
Kolej Yayasan UEM (KYUEM) is established in 1998 under Yayasan UEM (UEM Foundation), KYUEM is a premier residential college specialising in pre-university education. KYUEM is one of the selected colleges in Malaysia granted the Cambridge International Fellowship status, giving us preferential access to their varied support systems. The College specialises in the Cambridge International A-Level examinations with a focus on the main A-Level subjects. The A-Level programmes at KYUEM allow the flexibility for our students to pursue an increasing range of less conventional courses alongside traditional ones. KYUEM is the place for students to achieve, grow, and develop beyond their capabilities and skills. It is the place for students to challenge themselves in a healthy and competitive environment with comprehensive facilities. Students don't just learn at KYUEM; they acquire the right set of knowledge, mentality, and experience that will prepare them for their bright futures.
Bachelor's or Equivalent
